August 21, 2018
Financial Review Committee Responsibilities for 4-H Club/Group and Other Extension Affiliated Accounts
Kansas Extension law as well as federal and state expectations for use of all funds generated in support of Extension programs require the Director for Extension and Extension Council/District Boards to be accountable for non-appropriated funds generated for Extension programs within their jurisdiction.
In other words, the Director for Extension and the Extension Board are accountable for funds raised and/or collected by such groups as 4-H Clubs, 4-H Councils, and Master Gardeners. In order for the local Extension unit to ensure compliance with financial requirements for 4-H and other Extension affiliated groups, a yearly financial review of those accounts is to be conducted by a Financial Review Committee of the club/group. Approval of the reports should be documented by the local unit board, recording in their minutes a motion to approve the reports, including in the minutes the name of each club/group.
This review and board approval is required of all clubs/organizations. It is recommended to have reviews completed and reports submitted to the Extension office by November 1.
See the following resources for more information:
Financial Review Committee Responsibilities (KSU 4-1)
Financial Review Checklist (KSU 4-2)
Annual Financial Report KSU 4-3)