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K-State Research and Extension
123 Umberger Hall
Manhattan, KS 66506-3401
785-532-5820
extadmin@ksu.edu

December 15, 2020

January Board Organizational Meeting

Submitted by Jim Lindquist

Extension Councils and Districts organize for the year at their January Board Meeting. Joint board meetings with outgoing and incoming boards meet in the case of Extension Councils, and District Governing Bodies elect their officers at the January meeting. For both Councils and Districts, the meeting provides an opportunity for review of laws, policies and other board procedural requirements.

A Board Leadership Module, “Board Organizational Meeting,” includes a PowerPoint presentation that can be used to help the board as they organize for the year. Several handouts for board members can be printed or projected for all to see through the course of the meeting: http://www.ksre.k-state.edu/boardleadership/board-leadership-modules/board-organizational-meeting/Index.html.

Some of the January board meeting agenda items are:

1. Districts elect officers
2. Review and Sign new Memorandum of Understanding (Send to Extension Field Operations Office)
3. Designate a bank for Extension funds
4. Adopt GAAP Waiver Resolution for calendar year
5. Adopt Holiday schedule (Can adopt State or County Holiday Schedule)
6. Review Annual Budget and make necessary adjustments
7. Authorize Electronic Funds Transfers and Direct Deposit of Employee Pay (if applicable)
8. Set regular meeting dates and times